VECTIS module

AI customs clearance for freight forwarders

Customs clearance with AI means: an AI sorts the customs documents, suggests the commodity code and prepares supporting documents and declaration data, and your customs specialist reviews and approves. The PULSE module VECTIS classifies customs documents, suggests HS codes with a rationale and prepares EUR.1 and A.TR movement certificates as well as supplier's declarations. The customs declaration runs via CargoSoft; the connection to DAKOSY and dbh is to follow.

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Module: VECTIS, the customs module of PULSE, alongside CURA (emails) and FINUS (incoming invoices)
Suggestions: HS codes (Harmonised System commodity codes, used internationally) with a rationale, for approval by your customs specialist
Prepared: EUR.1 and A.TR movement certificates as well as supplier's declarations
Declaration: Runs via CargoSoft; the connection to DAKOSY and dbh is to follow
Operation: Own infrastructure in German data centres, open models, compliant with the General Data Protection Regulation (GDPR)
Timeframe: First results after four weeks, fully in production after 8 to 12 weeks

Where AI helps in customs clearance

Customs clearance is heavy on documents and data. AI takes sorting and data entry off the back office: documents are classified and the relevant fields are prepared, instead of everything being transferred by hand.

HS code suggestions with a rationale

VECTIS suggests suitable HS codes, the commodity codes of the Harmonised System on which the customs tariff number is based, including a rationale, so that your customs specialist can follow the classification and approve it. A suggestion with context instead of unchecked automation.

EUR.1, A.TR, supplier's declarations

Proofs of preference and declarations are prepared: EUR.1 certificates, A.TR and supplier's declarations. The data is ready to carry over into the declaration.

Customs declaration via CargoSoft

The prepared data flows into the customs declaration, which runs via CargoSoft, for export and import in ATLAS, the IT system of the German customs administration (Automatisiertes Tarif- und Lokales Zoll-Abwicklungssystem, an automated tariff and local customs clearance system), without entering it again by hand. PULSE does not submit declarations to ATLAS itself; it prepares the declaration. The connection to DAKOSY and dbh is to follow.

Working with FINUS, operated in Germany

Customs and incoming invoices are often linked. Because VECTIS and FINUS run on the same platform, the cases connect instead of sitting in separate tools. Customs documents that arrive by email are already recognised by CURA in the inbox; see email automation for freight forwarders. Processing takes place on our own infrastructure in Germany, with open models and GDPR-compliant; more in GDPR-compliant AI for logistics.

FAQ

Common questions

How does AI support customs clearance at a freight forwarder?

The VECTIS module classifies customs documents, suggests HS codes with a rationale and prepares EUR.1 certificates, A.TR and supplier's declarations. The customs declaration runs via CargoSoft; the connection to DAKOSY and dbh is to follow. The final expert decision stays with a person.

Does PULSE suggest HS codes?

Yes. VECTIS suggests HS codes with a rationale, as the basis for review by your customs specialist, not as unchecked automation.

Does PULSE prepare EUR.1 and A.TR?

Yes. VECTIS prepares EUR.1 certificates, A.TR and supplier's declarations; the data is ready to carry over into the declaration.

Which customs software does VECTIS work with?

The customs declaration runs via CargoSoft; the connection to DAKOSY and dbh is to follow. PULSE does not submit declarations to ATLAS itself; it prepares the data for the declaration.

Where is the customs data processed?

On our own infrastructure in German data centres, with open models, GDPR-compliant. The data does not leave the controlled environment.

PULSE for your business

See in a short demo how PULSE takes email work off your back-office staff: first results after four weeks, fully in production after 8 to 12 weeks.

Request a demo